Increasing productivity with Dynamics 365
Dynamics 365 Business Central is an all-in-one financial management solution that connects business processes, provides insights and automates daily tasks, thereby increasing productivity.
Businesses of all sizes are continuously searching for ways to help their employees work more efficiently and collaboratively.
Whether it is automating manual tasks or ensuring employees can access company data anywhere, technology is a key contributor to workplace productivity. Cloud technologies have transformed business productivity and enabled new ways of working.
An industry which has traditionally lagged behind others in terms of Cloud adoption is accounting. Despite this, if you want your business to work smarter and faster, cloud accounting software is a wise investment.
Microsoft Dynamics 365 Business Central is an all-in-one business management solution that helps businesses manage financials, sales, service and operations easier and faster. It integrates seamlessly with Office 365 to connect business processes, provide insights and make your daily tasks more efficient. Consequently, all these factors lead to an increase in productivity with Dynamics 365.
How can you increase productivity with Dynamics 365?
1. Connected Systems
Disconnected systems hold your business back. These are just a few examples of the systems you use on a daily basis;
- emails that often require you to action something in another application
- accounting software to prepare invoices
- CRM system to manage contacts and sales pipeline
- a manufacturing solution to manage inventory.
Switching back and forth between fragmented, stand-alone solutions takes time and often requires duplicate data entry. The result is diminished productivity and the inability to view your business holistically.
Microsoft Dynamics 365 Business Central connects your business processes, systems and people to enhance productivity. It integrates seamlessly with Office 365 so you can complete Business Central related activities without leaving Outlook.
For example, if a customer sends you a query via email, you can create and send a quotation back directly from Outlook. If the customer then approves the quote, you can create, send and post an invoice, also from Outlook. This increases productivity by reducing the time wasted flicking between applications and eliminates the need to duplicate data or enter it manually.
By connecting Outlook and Business Central, actions related to any contacts are processed in both systems. This reduces fragmented information and ensures everyone can see up to date information, enabling more efficient working.
2. Simplify Reporting and Make Better decisions
Dynamics 365 simplifies reporting, streamlines month-end close and reduces data entry errors. It connects directly with Power BI to create custom reports and dashboards. Displaying the data in a visual format means your employees can interpret it more easily and make better, informed decisions. Through the rich visuals and custom dashboards, you gain insights you wouldn’t otherwise get from standard reports. This allows you to improve processes and spot trends faster, so you can outperform competitors and better service customers.
Moreover, Power BI pulls data from all your systems, not just Business Central, giving you a complete picture of your business in real time. This information can also be exported to Word, Excel, or PowerPoint, at any time, to build presentations and reports.
3. Automation
Dynamics 365 simplifies and automates daily tasks. It has built-in intelligence to save you time and enable you to monitor patterns and changes in your business. Business Central notifies you of actions you may want to consider for tasks you are currently completing. If you’re creating a PO to reorder a product from a vendor, Business Central will notify you of other low-inventory items from the same vendor so you can add them to the PO.
The AI can also streamline tasks and reduce data entry. When you upload a product image during the product setup process, for example, Business Central reads the image, recognizes the product, and automates some of the setup, filling in fields and offering suggestions.
From a sales perspective, if you receive an email from a customer requesting a quote for some items, the system recognizes the sender and enables you to pull up their customer card within Outlook. From this dashboard, you can review the account – including existing quotes, ongoing orders, and sales history. As you’re creating the quote, customer and product information auto-populate, helping you to complete it faster.
If you receive an email from a potential customer you have recently met, the system recognizes that their email address is not in the customer database and prompts you to add them. This kind of automation reduces time spent on administrative tasks, allowing your sales team to respond quickly to enquiries and improve customer interactions.
4. Accessibility
Dynamics 365 Business Central is a Cloud solution that is accessed through a web browser, thereby increasing accessibility. Whether you have employees working outside the office, at home or on the road, they can access the system on any device with an internet connection. This means they can stay connected to key business data, such as customer details, product information, and order status. This accessibility and flexibility enables them to work more productively and deliver better customer service.
Summary
Business Central is arguably the most flexible, affordable and capable Cloud financial software solution.
For as little as £52.79 per user per month, users have access to financial management, supply chain management, sales management, service and project management. With integrated systems, you can maximise financial visibility and profitability, and make more informed decisions. Therefore, you can achieve a clear increase in productivity with Dynamics 365.
For more information on how Dynamics 365 Business Central can help your business, contact us today.
